WEDDING PLANNING

You’re newly Engaged, super excited and have lots of ideas and questions… but with that you are asking… where do I start?, how do I find the right venue?, how much will my wedding cost? or can I create the day I envisage for my budget..?

We are here to help you navigate all the options, find the right vendors for your day and be there to ensure that the details are taken care of so that you can enjoy every minute. Think stress free, organised, beautiful, seamless and truly memorable… if you like the sound of that, we would love to meet with you to see how best we can help.

We take care of all your wedding admin, budgeting, timing, the logistics for all your suppliers and the overall flow of your day.

The day arrives and we will be there to ensure all details are attended to. Your wedding coordinator is the point of contact for all your suppliers, will oversee set-up and make any final adjustments to ensure everything is ready for when your guests arrive.

Wedding Planning & Coordination

Creating an unforgettable day..!

The average wedding can take more than 250 hours to plan and the majority of couples start planning 12 months or sometimes more in advance.

We understand that each couple is unique and ideas on how they envisage their wedding day.  We help turn those visions into reality and offer a number of packages and options to assist you in the planning process or take care of your wedding from start to finish.  Many of our clients are busy or simply do not want the stress of spending hours searching for the right wedding reception venue, contacting suppliers and waiting for quotes trying to work out who to go with and why one supplier is so much more expensive than another.  With our experience we can recommend leading suppliers that will deliver on your vision.  We work within your budget to provide options of what can be achieved and aim to create a seamless service that enables you to enjoy the process of planning your very special day.!


WHAT IS PLANNING..?

Planning relates to every aspect of your Wedding and can include any of the following

  • Venue Sourcing

  • Catering

  • Labour/ Staff

  • Transport

  • Stationery - save the date/ invitations

  • Musicians/ DJ/ Band

  • Entertainment - Magician/ PhotoBooth etc

  • Hair & Make-up

  • Cake

  • AV (audio visual)

  • Accommodation

  • Styling - however, this accept can be a stand alone service if you want to plan off the other aspects of your Wedding day yourself.


and then we look after

  • Souring Supplies based on your vision (we have built relationships with reliable and quality suppliers over the years to ensure your vision is realised - working with the best in the business, nothing left to chance)

  • Supplier Liaison

  • Floor Plans - to show the proposed layout of your venue/ positioning of furniture and bands etc

  • Budgets

  • Site Inspections

  • Council Permits for reserve bookings

  • Wet Weather back-up plans for reserve booked wedding ceremonies

  • Supplier Logistics

  • Creation of your Order of Service

  • On The Day Coordination

  • Any questions, concerns you may have - here to help and assist you through your Wedding Planning Journey.


WEDDING CONSULTATION : HELPING HAND

For couples who are interested in planning and styling their own wedding but need help throughout the process to ensure they are on track and that their vision will be realised.

Initial consultation $750 inc GST (approx 2hrs)

Includes assistance with timing/ Order of Service, tailored list of suppliers that we feel best fit your requirements, custom mood board to guide you in the styling of your Wedding.

$160 per hour for each additional meeting : at our studio in Warriewood (additional charge if travel to an alternate location)


Luxe WEDDING PLANNING & STYLING

You have found the perfect venue and may have an idea of the things you like but don't know where to start. You would like assistance in defining your style, colour scheme and may also need recommendations for planning the other elects of your Wedding such as entertainment, hair and make-up, a celebrant and photographer. We help you through the process and provide options and quotes so that you can decide what best works for your Wedding day vision. We are here to answer all your wedding questions, create a run-schedule and oversee the styling and set-up of your wedding. If you are looking for a package that covers all the main elements of Ceremony and Reception styling and supplier coordination then this would be the package for you.

Includes:

  • 3 Face to face meetings with your wedding coordinator

  • Unlimited phone and email contact

  • Source wedding suppliers for products and services for specific aspects of your wedding ceremony and reception as per the vision you have for your wedding day

  • Liaise with suppliers to arrange payment of deposits for products and services of enlisted suppliers

  • Coordination and management of all details pertaining to your ceremony location and reception venue

  • Management of payments due to your wedding suppliers

  • Monitor and keep up-to date with regards to the cost of your wedding and your budget

  • Liaise with all suppliers and coordinate their schedule for on the day of your wedding

  • Assistance with venue floor plans and guest seating arrangements

  • Full styling set-up and pack-down of any items hired from Cloud 9 hire range

  • Develop your wedding day run-schedule and distribute to all wedding suppliers for confirmation

  • Attend your wedding ceremony rehearsal

  • Your dedicated Wedding Planner is there on the day to supervise, liaise with suppliers and oversee the set-up of your wedding through until the commencement of your wedding reception (similar to “On The Day Coordination”)

  • Coordinate bump out and pack-down requirements with your venue and suppliers

Luxe Wedding Styling + Planning from $8,500 (inc GST) 

  • Service includes 10% off a Cloud 9 Styled Wedding Ceremony Package

  • Access to special discounts from select suppliers

  • Access to Cloud 9 hire range at a reduced rate

  • Select wedding decor/hire pieces - COMPLIMENTARY


BELLS + WHISTLES PLANNING PACKAGE

This package is it.! Every aspect you can think of related to your wedding is covered here.  Perfect for a busy couple who would like to have a professional create their dream wedding day.  We manage every step of the way and start by creating a wedding concept or story board for your wedding based on a detailed discussion.  We look for venues that reflect the style of wedding you would like and present options that reflect your vision and work within your budget.  We then obtain quotes, deal with all suppliers and make arrangements on your behalf for the details pertaining to your wedding.  For suppliers that you may like to select personally such as photographers or celebrants we can provide options based on your brief and arrange a time for you to meet with them before we locking in their services and become their point of contact upon confirming their services.

This is a very specialised service and a lot of time and effort is put into the details of your Wedding - as such we only take on 2 of these Weddings per year.

As per Wedding Styling + Planning Package (with changes in bold)

  • Unlimited Face to face meetings with your wedding coordinator

  • Unlimited phone and email contact

  • Source wedding suppliers, products and services for all aspects of your wedding day as per the vision you have for your wedding day including catering, beverages, transport, marquee, accommodation, stationery, wedding dress, shoes, accessories, lighting, flowers, entertainment, musicians/bands and more

  • Liaise with suppliers to manage payment of deposits for products and services of enlisted suppliers

  • Coordination and management of all details pertaining to your ceremony location and reception venue

  • Negotiate with suppliers on your behalf to get the best result based on your vision

  • Management of payments due to your wedding suppliers

  • Monitor and keep up-to date with regards to the cost of your wedding and your budget

  • Liaise with all suppliers and coordinate their schedule for on the day of your wedding

  • Assistance with venue floor plans and guest seating arrangements

  • Full styling set-up and pack-down of any items hired from Cloud 9 hire range

  • Develop your wedding day run-schedule and distribute to all wedding suppliers for confirmation

  • Attend your wedding ceremony rehearsal

  • Attend, supervise, liaise with suppliers and oversee the set-up of your wedding through until the conclusion of your wedding reception. Up to 15hrs on the day.

With the addition of:

  • Sourcing the perfect wedding reception and ceremony location

  • Arranging deposits and payments to venues and liaising with venue managers regarding requirements specific to the venue

  • Creating the style and concept for your wedding including; invitations, stationery, linen, colour scheme, flowers, lighting and AV, furniture, decor, flowers and room styling, transport, hair and make-up, wedding dress, suits and more

  • Arrange the first nights accommodation for the bride and groom (if required)

Bells and Whistles start from $12,500 (inc GST)

  • Service includes 10% off a Cloud 9 Styled Wedding Ceremony Package

  • Access to special discounts from select suppliers

  • Access to Cloud 9 hire range at a reduced rate

  • Select wedding decor/hire pieces - COMPLIMENTARY


ON THE DAY COORDINATION | Your Wedding DAY

Your Wedding day has almost arrived and you want to ensure that everything you have arranged is going to fall into place on the day. You don’t want to leave it to chance and are looking for someone to be there to ensure all of the details are taken care of.  Many couples like to personally create their wedding day however, when it comes to the actual day they would like to relax and enjoy it without the worry of enlisting the help of family or friends to make sure everything goes to plan.  We come in and take care of details and become the point of contact for everyone to ensure your day is beautiful, seamless and stress free.

Includes:

  • Face to Face pre-wedding consultation with your wedding day coordinator

  • Overview of your suppliers, floor plan and run-sheet

  • Custom checklist for you to keep on track of any last minute things to be attended to

  • Liaise with all suppliers you have organised to confirm arrival times and set-up requirements

  • Be the point of contact for suppliers on the day

  • Attend your Wedding Ceremony rehearsal

  • Liaise with celebrant to coordinate arrival of bride and bridal party to the ceremony

  • Ensure all aspects of the ceremony are set-up as per a detailed pre-confirmed plan and floor plan including; seating and reserved seating, ceremony flowers, service booklets in place; musicians have arrived and are set-up, photographer is ready

  • Prepare the bride and bridesmaids for the processional

  • Arrange for the transfer of bride's luggage to hotel and check in (if required)

  • Check on setup at the Reception and confirm suppliers have arrived and all required elements/ furniture etc have been delivered and place as per the floor plan

  • Work with venue to meet and greet guests on arrival

  • Ensure bridal suite is ready and has refreshments or food platters if required

  • Liaise with MC or venue/ event manager regarding seating of guests

  • Prep wedding party for their formal entry to the Reception

  • Prompt MC to announce wedding party

  • Liaise with MC, venue and speakers re speech announcements, cake cutting and first dance

  • Ensure that the venue transfers gifts and remaining wedding cake to hotel room or to an appropriate family member

  • Plan bump out with suppliers in line with venue requirements

  • Attend, supervise and assist on your wedding day : 8hrs support

On The Day Coordination start from $2,200 (inc GST)

pricing is tailored to each clients needs and wedding day requirements


speak with one of our wedding planners