Wedding Planning & Coordination Packages

Creating an unforgettable day..!

The average wedding can take more than 250 hours to plan and the majority of couples start planning 12 months or sometimes more in advance.

We understand that each couple is unique and ideas on how they envisage their wedding day.  We help turn those visions into reality and offer a number of packages and options to assist you in the planning process or take care of your wedding from start to finish.  Many of our clients are busy or simply do not want the stress of spending hours searching for the right wedding reception venue, contacting suppliers and waiting for quotes trying to work out who to go with and why one supplier is so much more expensive than another.  With our experience we can recommend leading suppliers that will deliver on your vision.  We work within your budget to provide options of what can be achieved and aim to create a seamless service that enables you to enjoy the process of planning your very special day.!

 

WEDDING CONSULTATION : by the hour

For couples who are interested in planning, coordinating and even styling their own wedding but need help through the process to ensure they are on track and their vision will be realised with what has been planned.

Initial consultation $225 (1-1.5hrs)

$160 per hour for each additional meeting : at our studio in Elanora Heights (additional charge if travel to an alternate location)

 

FINAL ORCHESTRATION WEDDING COORDINATION PACKAGE

This package is for couples who would like to do all the planning and organising themselves but need assistance with bringing it all together and would like to hand over the final planning process to an experienced wedding planner so that they can focus on things more important to them.   We help in the lead up and ensure all aspects of your wedding are covered as well as create a wedding day schedule and ensure that your wedding goes to plan on the day.

Includes:

  • 2 Face to face meetings with your wedding coordinator
  • Unlimited phone and email contact
  •  Liaise with all suppliers and coordinate their schedule for on the day of your wedding
  •  Source any last minute wedding suppliers and wedding products as required
  • Develop your wedding day run-schedule and distribute to all wedding suppliers for confirmation
  •  Attend your wedding rehearsal
  • Attend, supervise, liaise with suppliers and oversee the set-up of your wedding through until the commencement of your wedding reception : 6hrs

Final Orchestration Wedding Coordination Package from $2,200

 

LUXE WEDDING STYLING PACKAGE

You have found the venue and have an idea of the things you like, perhaps you have a Pinterest board or have begun to cut clippings from magazines but don't know where to start and would like assistance in the planning process and enlisting the right suppliers to deliver on your vision as well as having someone there to answer all your wedding questions, create a run-schedule and oversee the styling and set-up of your wedding then this would be the package for you.

Includes:

  • 3 Face to face meetings with your wedding coordinator
  • Unlimited phone and email contact
  • Source wedding suppliers, products and services relating to the styling of your reception; furniture, lighting, florals, signage, decor, props
  • Liaise with suppliers to arrange payment of deposits for products and services of enlisted suppliers
  • Coordination and management of all details pertaining to your ceremony location and reception venue
  • Organise final payments to wedding suppliers
  • Monitor and keep up-to date with regards to the cost of your wedding and your budget
  • Liaise with all suppliers and coordinate their schedule for on the day of your wedding
  • Assistance with floor plans and seating arrangements
  • Develop your wedding day run-schedule and distribute to all wedding suppliers for confirmation
  • 2 stylists on the day of your Wedding to set-up and style your Wedding Reception 4hrs each : 8hrs total
  • Pack-down at the end of the night or the day following your Wedding

Luxe Wedding Styling Package from $3,300 

  

ELITE WEDDING STYLING + COORDINATION PACKAGE

You have found the perfect venue and may have an idea of the things you like but don't know where to start. You would like assistance in defining your style, colour scheme and may also need recommendations for entertainment, hair and make-up, celebrants and photographers. We help you through the process and provide options and quotes so that you can decide what best works for your Wedding day vision. We are here to answer all your wedding questions, create a run-schedule and oversee the styling and set-up of your wedding. If you are looking for a package that covers all the main elements of Ceremony and Reception styling and supplier coordination then this would be the package for you.

Includes:

  • 3 Face to face meetings with your wedding coordinator
  • Unlimited phone and email contact
  • Source wedding suppliers for products and services for all aspects of your wedding ceremony and reception as per the vision you have for your wedding day
  • Liaise with suppliers to arrange payment of deposits for products and services of enlisted suppliers
  • Coordination and management of all details pertaining to your ceremony location and reception venue
  • Organise final payments to wedding suppliers
  • Monitor and keep up-to date with regards to the cost of your wedding and your budget
  • Liaise with all suppliers and coordinate their schedule for on the day of your wedding
  • Assistance with floor plans and seating arrangements
  • Develop your wedding day run-schedule and distribute to all wedding suppliers for confirmation
  • 2 stylists on the day of your Wedding to set-up and style your Wedding Reception 4hrs each : 8hrs total
  • Pack-down at the end of the night or the day following your Wedding
  • Attend your wedding rehearsal
  • Attend, supervise, liaise with suppliers and oversee the set-up of your wedding through until the commencement of your wedding reception : 6hrs

Elite Wedding Styling + Coordination Package from $5,500 

BELLS + WHISTLES COORDINATION PACKAGE

This package is it.! Every aspect you can think of related to your wedding is covered here.  Perfect for a busy couple who would like to have a professional create their dream wedding day.  We manage every step of the way and start by creating a wedding concept or story board for your wedding based on a detailed discussion.  We look for venues that reflect the style of wedding you would like and present options that reflect your vision and work within your budget.  We then obtain quotes, deal with all suppliers and make arrangements on your behalf for the details pertaining to your wedding.  For suppliers that you may like to select personally such as photographers or celebrants we can provide options based on your brief and arrange a time for you to meet with them before we locking in their services and become their point of contact upon confirming their services.

As per Elite Wedding Styling + Coordination Package (with changes in bold)

  •  Unlimited Face to face meetings with your wedding coordinator
  • Unlimited phone and email contact
  • Source wedding suppliers, products and services for all aspects of your wedding day as per the vision you have for your wedding day including transport, accommodation, stationery, wedding dress and more
  • Liaise with suppliers to arrange payment of deposits for products and services of enlisted suppliers
  • Coordination and management of all details pertaining to your ceremony location and reception venue
  • Organise final payments to wedding suppliers
  • Monitor and keep up-to date with regards to the cost of your wedding and your budget
  • Liaise with all suppliers and coordinate their schedule for on the day of your wedding
  • Assistance with floor plans and seating arrangements
  • Develop your wedding day run-schedule and distribute to all wedding suppliers for confirmation
  • Attend your wedding rehearsal
  • Attend, supervise, liaise with suppliers and oversee the set-up of your wedding through until the cake cutting at your wedding reception.

With the addition of:

  • Sourcing the perfect wedding reception and ceremony location
  • Arranging deposits and payments to venues and liaising with venue managers regarding requirements specific to the venue
  • Creating the style and concept for your wedding including; invitations, stationery, linen, colour scheme, flowers, lighting and AV, furniture, decor, flowers and room styling, transport, hair and make-up, wedding dress, suits and more
  • Arrange the first nights accommodation for the bride and groom (if required)

Bells and Whistles from $9,500


Co-ordinating Your Wedding Day

MINI COORDINATION | Day of Your Wedding

You are super organised but just want someone there (who is not a family member or friend attending the wedding) to ensure the little details as just as planned.

Unlimited email communication and one face to face meeting to go through all the details and ensure everything is covered off. Last minute checklist as such.

1 personal wedding coordinator 4hrs : $750

 

COMPLETE WEDDING COORDINATION | Day of Your Wedding

You have done all the planning, organised all your suppliers, know how you would like the room to look and can envisage your wedding day we make sure it happens that way.  Many couples like to personally create their wedding day however, when it comes to the actual day they would like to relax and enjoy it without also delegating to or enlisting the help of family or friends to make sure everything goes to plan.  We come in and take care of details and become the point of contact for everyone on the day.

Includes:

  • 2 Face to Face meetings with your wedding day coordinator
  • Overview of your suppliers, floor plan and run-sheet
  • Liaise with all suppliers you have organised to confirm arrival times and set-up requirements
  • Meet with suppliers on the day
  • Attend the rehearsal
  • Liaise with celebrant to coordinate arrival or bride and bridal party to the ceremony
  • Ensure all aspects of the ceremony are set-up as per a detailed pre-confirmed plan and floor plan including; seating and reserved seating, ceremony flowers, service booklets in place; musicians have arrived and are set-up, photographer is ready
  •  Prepare the bride and bridesmaids for the processional
  • Arrange for the transfer of bride's luggage to hotel and check in (if required)
  • Check on setup at the Reception and confirm suppliers have arrived and all required elements/ furniture etc have been delivered and place as per the floor plan
  • Work with venue to meet and greet guests on arrival
  • Ensure bridal suite is ready and has refreshments or food platters if required
  • Liaise with MC or venue/ event manager regarding seating of guests
  • Prep wedding party for their formal entry to the Reception
  • Prompt MC to announce wedding party
  • Liaise with MC, venue and speakers re speech announcements, cake cutting and first dance
  • Ensure that the venue transfers gifts and remaining wedding cake to hotel room or to an appropriate family member
  • Attend, supervise and assist on your wedding day from set-until commencement of your reception

On The Day Coordination Packages start from $2,200

pricing is tailored to each clients needs and wedding day requirements

Wedding Pack-Down Service

You have sourced all your own decorations and styled your own Wedding. You set everything up so that your Wedding Day was just as you imagined it. As it all comes to an end the last thing you want to do or ask family and friends to do, is to pack everything up. This is where we can help. We will come in at night or the next day (depending on venue requirements) and pack up all of your items and deliver them to an address within Sydney (conditions apply). Cost is dependant on the amount of equipment required to be collected.

Pack-Down Service from $600

To speak with one of our wedding planners please call 02 9913 7165